Executive Assistant

We are a leading multinational company in the infrastructure sector based in Madrid that is currently looking for an Executive Assistant. The ideal candidate will provide top-level assistance for a group of executives and should be a flexible, resilient, discreet, and proactive problem solver with good communication skills in English. Responsibilities: Organizing and managing logistics for travels for the team, managing expenses and purchases. Managing and prioritizing highly complex schedules and calendars, including coordinating across countries in different time zones. Organizing and planning meetings and conference calls (coordinate availability, invite attendees, compile agenda, gather pre-reads, etc.) as well as preparing and attending to physical meeting rooms in the building. Provide administrative support to the executives, including managing correspondence, preparing reports and presentations, and maintaining files. Provide support to the executive assistants of senior executives. Manage office supply inventory and handle purchasing. Requirements: Proven experience in roles such as Personal/Executive Assistant, Senior Executive Assistant, or similar secretarial positions, with a minimum of 5 years of experience. Experience in working in an international environment. Proficient in Microsoft Office and project management software. Very high level of written and spoken English Time availability. Essential to reside in Madrid. We offer: Permanent contract. Salary according to the candidate’s profile. 24 days of paid vacation per year. Be part of a leading and continuously growing group in the infrastructure sector

Location: Madrid, Community of Madrid, ES

Posted Date: 11/22/2025