Accounting & Office Coordinator

We are currently seeking a dynamic and self-motivated individual to work with us as a Executive & Administrative Assistant for family office. This person will have to perform a variety of accounting and office administration responsibilities. The ideal candidate will be responsible for bookkeeping, administration, organization of documents, and communication and coordination with external parties. Perform financial administration Perform day-to-day bookkeeping in Quickbooks. Preparation of monthly financial reports and reconciliation of accounts ( bank and credit card) Preparation and processing of payroll and other filings (T4, CSST, year end filings) Make payments and deposits (e.g. pay bills, write cheques, process expense reports, etc Prepare financial reports and budget analysis. Assist with preparation of personal tax returns. Help prepare tax and related reporting requirements (Canada Revenue Agency, Revenu Québec) Responsible for maintaining financial records including invoices, receipts, expense reports and payments. Preparation of GST/QST and other tax related reports Assist in maintaining insurance policies. Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities Works closely with Accountant for Year End filing and financials. Organize and administer Handle administrative inquiries and requests (scheduling meetings and coordination) Process incoming mail and requests for documents. Scheduling and coordination of service calls and maintenance. Assist in communication with external parties. Participate in the organization of special events. Assist in making travel arrangements and bookings. Other duties and functions as requested by Management. QUALIFICATIONS Experience with Quickbooks and bookkeeping. Computer skills and working knowledge of Excel, MS Word and bookkeeping platforms. Data entry, have attention to detail. Excellent communication skills. Strong problem identification and problem resolution skills Job type: Part Time Location: Hybrid

Location: Montreal, Quebec, CA

Posted Date: 11/20/2025