Operations and Client Support Assistant

WHY JOIN DESIGNME? At DESIGNME, we strive to bring out the best version of yourself. We believe that haircare should only contain high-quality ingredients, respect our beautiful planet, and keep our furry friends safe. That’s why our entire product line is 100% cruelty-free and free from harmful sulfates, parabens, and gluten. We foster a fun and safe work environment where innovation and creativity are encouraged. DESIGNME is proudly Canadian and based in Montreal. WHO ARE WE? We are a performance- and innovation-driven indie haircare brand, known for our unique, vegan, and cruelty-free formulations. Our products, loved by hair stylists and individuals worldwide, are crafted with care and designed to perform. As we continue to grow, we’re looking for a motivated and detail-oriented Operations and Client Support Assistant to join our amazing team in Montreal, QC. ROLE OVERVIEW We are seeking a proactive and detail-oriented Operations and Client Support Assistant to support key operational tasks, client coordination, and day-to-day logistics. This role is crucial to ensuring smooth workflows, exceptional client satisfaction, and the effective execution of promotional and PR projects. If you thrive in a fast-paced environment and enjoy problem-solving, this position is perfect for you! KEY RESPONSIBILITIES Administrative Support and Client Service: Assist with various administrative tasks to support the operations team. Provide exceptional customer and client service to our diverse customer base across North America, Europe, Mexico, and Australia. Logistics and Shipping Coordination: Handle the paperwork for booking trucks and preparing customs documents. Coordinate shipments, ensuring orders are processed accurately and on time. Prepare all necessary shipping documentation and track shipments to ensure smooth delivery. Collaborate with shipping providers and resolve any delivery-related issues. Promotional and PR Tasks: Assist the team with various projects related to promotions and public relations. Help manage and coordinate PR initiatives, ensuring they are executed effectively. Support the preparation and distribution of promotional materials. General Logistics Coordination: Support day-to-day logistics operations, including managing schedules, optimizing workflows, and improving processes. Communicate with internal teams, vendors, and clients to ensure seamless operations. Maintain records of shipping activities and operational tasks to ensure proper documentation and reporting. Ensure compliance with international shipping regulations and standards. Who Are You? Organized and Detail-Oriented: You excel at managing tasks efficiently while ensuring nothing falls through the cracks. Proactive Problem Solver: You anticipate challenges and address them quickly. Tech-Savvy: Comfortable using Microsoft Office Suite (Excel, Word) and familiar with platforms like Shopify (preferred). Collaborative Communicator: Strong interpersonal and communication skills to work effectively across teams. Bilingual Advantage: Fluency in French is a plus. Experienced in Administration: 1-2 years of experience in operations, logistics, or client support is preferred. Why You’ll Love Working With Us: Collaborative Team Environment: Join a supportive and dynamic team that values creativity and innovation. Opportunities for Growth: As DESIGNME continues to grow, so do the opportunities for your career development. Impactful Work: Play a key role in ensuring our customers receive their orders smoothly and efficiently. Exciting Perks: Enjoy free lunch provided by the company, exclusive access to our products, and a fun, supportive workplace. Onsite Position: Be part of the action at our Montreal office and engage directly with the team. Qualifications: 1-2 years of experience in administration, logistics, or operations (preferred). Proficiency in Microsoft Office Suite (Excel, Word). Familiarity with e-commerce platforms like Shopify is an asset. Excellent communication and organizational skills. Problem-solving mindset and ability to thrive in a fast-paced environment. Fluency in French is a plus Pay: $20.00-$22.00 per hour Expected hours: 40 per week Benefits: Casual dress Company events Dental care Extended health care On-site parking Paid time off Vision care Schedule: 8 hour shift Day shift Monday to Friday Morning shift Education: DCS / DEC (preferred) Experience: Logistics: 1 year (preferred) Working with ERP Systems like Quickbooks, Netsuite Oracle or SAP: 1 year (preferred) Administrative experience: 1 year (required) Language: French (preferred) English ( Required) Work Location: In person, Dorval.

Location: Montreal, Quebec, CA

Posted Date: 11/20/2025