Executive Assistant to the CEO

Executive Assistant to the CEO Location: Fully Remote (CST preferred) Employment Type: Full-Time Salary: MXN 17,000/month About the Role We’re hiring a proactive, emotionally intelligent Executive Assistant to the CEO to help scale his leadership, with a sharp focus on supporting sales activities and strategic growth initiatives. This role is essential to sustaining momentum: from managing calendars and follow-ups to ensuring no opportunity falls through the cracks. You’ll coordinate meetings, prep sales materials, track pipeline activity, and maintain CRM hygiene — all while supporting day-to-day logistics that allow the CEO to stay focused on high-level relationships and creative vision. You don’t need to be a salesperson — but you must love making sales happen by keeping operations smooth, timely, and smart. What Success Looks Like The CEO’s schedule runs smoothly, aligned with his energy and business priorities CRM (Pipedrive) stays clean, current, and reflects real-time sales activity Follow-ups and next steps from meetings are consistently captured and actioned Sales decks, briefs, and prep materials are polished and timely CEO is freed up to focus on vision, relationships, and creative leadership Sales operations are organized and documented to help scale the CEO’s impact Core Responsibilities Calendar & Communication Management Manage CEO’s schedule with foresight and flexibility Send professional follow-ups, reminders, and meeting confirmations Support clear internal communication with key team members Sales Operations Support Track sales meetings and follow-up tasks from first contact to close Maintain and update CRM data (Pipedrive) regularly Prepare light decks, call agendas, and sales prep documents Monitor deal flow, ensuring consistent forward motion Help gather and organize case studies, bios, and related assets Administrative & Strategic Support Book travel, coordinate briefings, and support virtual/in-person events Assist with light reporting and process documentation Serve as an operational partner to the CEO — keeping small things off his plate and big things moving forward Must-Haves Strong English communication skills (written and verbal) 2 years of experience supporting executives or managing sales coordination Proactive, calm, and solutions-oriented under pressure Excellent organization and time management skills Proficiency with Google Workspace, Slack, Notion, Calendly, and CRMs like Pipedrive Nice-to-Haves Experience in creative, media, or immersive industries Light design skills for decks or marketing materials (Slides, Keynote, Canva) Familiarity with supporting fast-moving founders or sales leadership Apply Here https://forms.gle/xPdexZi2QNSt1LMd6

Location: Mexico, MX

Posted Date: 11/19/2025