Accounting Department Administrator

Key Responsibilities Administrative Support Manage calendars, schedule meetings, and coordinate internal and client appointments. Prepare, format, and proofread reports, presentations, and correspondence. Organize and maintain both digital and physical filing systems. Client Coordination Act as a primary point of contact for client inquiries and document submissions. Monitor client deliverables and deadlines, ensuring timely responses and follow-ups. Support new client onboarding by collecting necessary documentation and setting up client records. Document & Data Management Enter and update data accurately in accounting systems and client databases. Maintain strict confidentiality of sensitive financial and personal information. Assist in preparing financial documentation for audits, tax filings, and internal reviews. Team Support Facilitate internal communication and assist with tracking workflows and task progress. Support billing and invoicing, including managing timesheets and expense claims. Order office supplies and liaise with vendors as needed. Compliance & Quality Control Ensure adherence to internal procedures and external regulatory requirements. Help maintain current policies, templates, and checklists to support consistent quality standards. Qualifications Demonstrated experience in an administrative or office management role, ideally within accounting or professional services. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with accounting software such as Xero, QuickBooks, or Draftworx is an asset. High level of professionalism and discretion. Ability to work both independently and collaboratively. Preferred Attributes Familiarity with accounting processes and terminology. Comfortable working in a fast-paced, deadline-driven environment. Strong customer service orientation with a proactive, problem-solving mindset.

Location: Port Elizabeth, ZA

Posted Date: 10/16/2025