Store Administrator

Duties and Responsibilities: Administration of Daily Functions Process GRVs, GRSs, IBTs, reversals, and credit notes according to policy Monitor and report on cash sales, DRS outstanding, and fuel spend reconciliation Handle petty cash, authorize banking issues, and manage supervisor card usage Upload Discovery Insure checks and ensure filing compliance for all daily documents Debtors and Creditors Administration Complete, update, and submit DRS credit applications and limit increase forms Reconcile DRS, internal accounts, demo/display accounts, claims, and RFCs Process creditor invoices and credit notes; resolve CRS reconciliation queries Cashbook and General Ledger Process EFT requisitions, claim bank deposits, and respond to cashbook and GL queries Assist RFM with expense accounts and income statement preparation Maintain accurate financial records and support internal audits Human Resources Administration Maintain accurate employee records and ensure completion of new engagement documentation Submit overtime, process WCA forms, and manage staff clothing orders Assist employees with funeral/disability claims and dependent amendments Procurement and IT Support Place orders on EVAR and comply with procurement requests Log IT tickets to resolve system issues promptly Audit Compliance Review internal audit reports, correct deficiencies, and ensure store compliance with policies and procedures Reporting and Documentation Print and reconcile buying aid accounts, banking reports, GRV/GRS audit trails, IBT reports, and monitor outstanding cash sales and DRS issues Ensure accurate filing, document retention, and archiving Resource Planning and Coordination Coordinate cashier and GOA functions, staff leave, off-days, and training Monitor staff performance and discipline, maintain dress compliance, and ensure HR administration is current Conduct float handovers, stand in for cashier when required, and manage housekeeping of the admin area Qualifications: Minimum 12 years experience in retail administration; more than 2 years preferred Proficiency in financial and in-house systems (ProIV, EVAR, SharePoint) Strong administration, bookkeeping, and planning skills Excellent communication, organizational, and customer service skills Bookkeeping diploma preferred but not required; on-the-job training available

Location: Queenstown, ZA

Posted Date: 9/16/2025