CJ24-1167 Financial Assistant with Security Clearance

The Financial Assistant will support the Financial Management Center (FMC) with payment processing, vendor management, tax processing and other financial tasks, including data entry and file management. Incumbent is expected to work independently but may consult with the supervisor on more complex issues. Major Duties and Responsibilities The incumbent will monitor and track incoming mail for vendor invoices, and scan and send invoices to the appropriate offices/sections. Incumbent will prepare voucher backup documentation, including matching the invoice to the Purchase Order, and obtain confirmation of receipt from the ordering section. Incumbent will follow up on payment status as needed. Incumbent will track and correctly file hard copies of any invoices. Incumbent will respond to internal and external requests for voucher information, and answer voucher and payment related inquiries from supervisors and other offices/sections. Serve as a liaison to vendors for invoice questions or errors, including tracking down correct banking information. The incumbent will coordinate with local couriers and delivery services on any hard-copy vouchers and documents that need to be received, sent, delivered, or processed in country. This will include utility company invoices and related documentation. The incumbent will assist with local bank account management and payments. This includes, but is not limited to, coordinating with the supervisor on maintaining legal bank documents, resolving payment issues, and tracking and filing bank statements. The incumbent will assist the embassy cashier in arranging bank replenishments, including coordinating the preparation of required forms and paperwork. The incumbent will serve as a liaison to Citibank and its representatives who manage two Citibank ATMs on the embassy compound, and coordinate security access for maintenance, repair, and cash replenishments visits. The incumbent will assist with processing Value Added Tax (VAT) claims, both for official government purchases and personal VAT reimbursements. Incumbent coordinates with supervisors and other sections on preparing, collecting, compiling, and entering VAT information. Incumbent will assist with the VAT submission to Russian tax authorities, as well as the retrieval of processed VAT documents from the Russian tax authorities. The incumbent will serve as a liaison to off-site offices on requests for financial information and financial data calls. Coordinates with on and offsite General Services Officers (GSOs) to track lease payment schedule and coordinate timely payments. Incumbent will perform other duties, as assigned. Qualifications Must have and maintain a Top-Secret clearance. Completion of secondary school and completed college coursework related to business, finance, accounting, management, or another related field are required. Possessing an accounting or finance-related college/university degree is highly desirable. From two to three years of progressively responsible experience in aspects of accounting (preferably governmental), payments, or other fiscally oriented work is required. Proficiency in the use of office hardware and software including a desktop PC, calculator, printer/copier/scanner, and MS Word, Excel, and Outlook. Incumbent must be prepared to learn the Standardized Regulations (Government Civilians, Foreign Areas) and DOS and associated agencies' manuals and regulations pertaining to payments, vouchering, and certifications in order to successfully perform the job. Must also learn the methods and procedures used by the Department of State to process payments. Shall demonstrate the ability to provide excellent customer service.

Location: Moscow, Michigan, US

Posted Date: 9/15/2025