Medical Affairs Admin Coordinator

Get AI-powered advice on this job and more exclusive features. Direct message the job poster from IQVIA Italia IQVIA is looking for a Medical Affairs Admin Coordinator . Overview Essential Duties and Job Functions: Serve as a primary point of contact for administrative and organizational matters within the Medical Affairs department Deliver high-quality administrative and logistical support to the Medical team Operate independently within established guidelines, SOPs, and defined workflows Assist in identifying the most effective approach for new tasks and assignments Manage and maintain calendars and agendas for the Medical Affairs team Organize and archive correspondence and documentation systematically Handle business travel arrangements and itineraries Support vendor management processes, including contract coordination with Procurement and invoice handling Coordinate ongoing projects and departmental priorities Create and manage purchase orders (POs) for the department Demonstrate proficiency in departmental tools and databases (e.g., Veeva, Concur, SAP, Oracle) Initiate and follow up on Veeva workflows, acting as process creator when needed Participate in large-scale meetings to coordinate logistics and ensure optimal service delivery Assist in the creation of slide presentations and meeting materials Stay current with GxP requirements through internal and external training Collaborate with internal stakeholders and external vendors to ensure seamless execution of meeting logistics Knowledge, Experience and Skills University degree and experience in the pharmaceutical or event planning industry Minimum of 2 years of experience in similar role Must have strong project management, customer service skills Must have strong communication skills Must have strong proficiency in Microsoft Office applications Fluent in writing and speaking English We Offer Maternity cover contract IQVIA reserves the right to evaluate candidates with domicile / residence and work experience / study with requirements responding to the open request. Applications WITHOUT the requirements Will NOT be fully taken into account. Please enter the authorization for the processing of personal data (DL196/2003) - General Data Protection Regulation (13 GDPR 679/16 –) to IQVIA and to transfer those data to IQVIA’s Clients. The research is urgent and is intended for candidates of both sexes (L.903/77). Seniority level Entry level Employment type Temporary Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at IQVIA Italia by 2x Other V.I.E. Administrative assistant and relationship manager IMPIEGATA/O AMMINISTRATIVA/O PT - TERZO SETTORE (ID-96979) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. J-18808-Ljbffr

Location: Milano, Lombardia, IT

Posted Date: 9/15/2025