Property Administrative Assistant - Buildinglink exp needed

Job Description Job Description Hours: Monday – Friday, 9:00 AM – 5:00 PM Position Overview The Administrative Assistant is the first point of contact for residents and visitors, responsible for greeting guests courteously and providing excellent customer service. This role provides administrative support primarily to the General Manager, with occasional assistance to the Front Desk Supervisor and Maintenance Supervisor. The position plays a vital role in creating a positive first impression of the Watergate South office. Key Responsibilities Answer all incoming calls professionally, direct calls to staff, and take detailed messages. Be knowledgeable about community policies, fees, regulations, applications, and other general information. Greet visitors, assist with questions, and direct them to the appropriate staff members or departments. Prepare documents, spreadsheets, and correspondence as assigned by the General Manager and department supervisors. Coordinate property inspections and prepare welcome packets for new residents. Manage the posting and distribution of reports, minutes, and other materials on BuildingLink (BL). Maintain accurate and timely filing of resident files, memos, vendor records, and other documentation on the shared drive. Handle incoming and outgoing mail, affix address labels, and ensure timely delivery. Maintain office equipment, including postage and copiers, and arrange for maintenance or supplies as needed. Record and report resident complaints and incidents via BuildingLink, notifying the General Manager immediately. Assist with community activities, maintaining interest lists and supporting event planning. Create professional correspondence and assist with proofing documents. Manage office supplies and coordinate large mailings. Develop content for the lobby monitor and update the Calendar of Events. Support resident relations through responsive communication and excellent customer service. Attend and assist with community events as directed. Ensure all BuildingLink records are current and accurate. Perform additional duties as assigned by the General Manager. Qualifications & Requirements MUST KNOW BUILDINGLINK Minimum of three years’ experience as a receptionist or administrative assistant. High school diploma required; Associate’s Degree preferred. Strong computer skills, including MS Office Suite (Word, Excel, PowerPoint). Proficient in creating charts and graphs using MS Excel. Excellent communication, organizational, and customer service skills. Punctual, responsible, and professional demeanor. Ability to handle multiple tasks efficiently and accurately. Company Description https://nvtstaffing.com/job_board_public_detail.php?id=40951 Company Description https://nvtstaffing.com/job_board_public_detail.php?id=40951

Location: Washington, District of Columbia, US

Posted Date: 9/13/2025