Account Coordinator

Account CoordinatorJob LocationsCA-ON-TorontoPosition Type Full Time Postal Code M5S 3L7 Requisition ID 2025-436772 Category Sales (Professional)SummaryAccount Coordinator Background & Purpose of the Job This role is the administrative backbone to our sales process. The CD Coordinator will support various account teams in an administrative and organizational capacity. Main Responsibilities (including, but not limited to) Organize and store promotional deals in Unilever systems to allow for efficient retrieval and audit complianceManagement and organization of Audit compliance documentation (i.e. Deal sheets)Aid in Post Audit managementCompleting deal sheets, listing forms and assisting in maintaining Ad GridsAid in Entry and maintenance of promotional plans in our internal planning toolMaintaining user lists and customer contact listsMaintaining manuals or transition guidesMaintain listings trackerCoordination of deliverables within teams such as collection of Joint Business Planning details, Innovation and Customer Planning, etc.Organizing samples & Free Goods OrdersSourcing images and coordinating with the customer to deliver flyer creativeTraining of new users on Customer Tools and access (IRI)Distribution of relevant reportingCoordination of meetings and events including, but not limited to:Team meetingsSupporting account specific meetingTrade show organization Ad hoc administrative requestsReceives information related to customer/consumer complaints and adverse reactions. Immediately notifies and provides collected information to Customer Service and CEC (Consumer Engagement Centre). Requirements & SkillsCollege Diploma or University Degree in Office Management or a related fieldMinimum of 1 year of general business experienceStrong organizational and administrative skills essential in addition to keen accuracy for detailProficient in Excel, Word, PowerPoint; able to navigate new systems and toolsAbility to manage multiple stakeholders & priorities through strong written and verbal communication skillsProactive & adaptable to changing environments with a high sense of urgency; solution-orientedKnowledge of the consumer goods industry would be an assetWhat the role offers you:Competitive salary and benefitsPermanent and full-timeFlexible work location with office located in Downtown Toronto and in office work 1 day/ week with the balance of time offering flexibility in location i.e. work from home.Environment that promotes diversity and inclusionMultinational company, with strong sustainable development valuesThis position is 100% dedicated to the Unilever business and is managed and reports to our 3rd party resource provider, ASM.We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. Background & Purpose of the Job This role is the administrative backbone to our sales process. The CD Coordinator will support various account teams in an administrative and organizational capacity. Main Responsibilities (including, but not limited to) Organize and store promotional deals in Unilever systems to allow for efficient retrieval and audit complianceManagement and organization of Audit compliance documentation (i.e. Deal sheets)Aid in Post Audit managementCompleting deal sheets, listing forms and assisting in maintaining Ad GridsAid in Entry and maintenance of promotional plans in our internal planning toolMaintaining user lists and customer contact listsMaintaining manuals or transition guidesMaintain listings trackerCoordination of deliverables within teams such as collection of Joint Business Planning details, Innovation and Customer Planning, etc.Organizing samples & Free Goods OrdersSourcing images and coordinating with the customer to deliver flyer creativeTraining of new users on Customer Tools and access (IRI)Distribution of relevant reportingCoordination of meetings and events including, but not limited to:Team meetingsSupporting account specific meetingTrade show organization Ad hoc administrative requestsReceives information related to customer/consumer complaints and adverse reactions. Immediately notifies and provides collected information to Customer Service and CEC (Consumer Engagement Centre). Requirements & SkillsCollege Diploma or University Degree in Office Management or a related fieldMinimum of 1 year of general business experienceStrong organizational and administrative skills essential in addition to keen accuracy for detailProficient in Excel, Word, PowerPoint; able to navigate new systems and toolsAbility to manage multiple stakeholders & priorities through strong written and verbal communication skillsProactive & adaptable to changing environments with a high sense of urgency; solution-orientedKnowledge of the consumer goods industry would be an assetWhat the role offers you:Competitive salary and benefitsPermanent and full-timeFlexible work location with office located in Downtown Toronto and in office work 1 day/ week with the balance of time offering flexibility in location i.e. work from home.Environment that promotes diversity and inclusionMultinational company, with strong sustainable development valuesThis position is 100% dedicated to the Unilever business and is managed and reports to our 3rd party resource provider, ASM.We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. Job Will Remain Open Until Filled ResponsibilitiesAdvantage Sales and Marketing LLC dba Advantage Solutions is one of North America's leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. Advantage Solutions services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today. Essential Job Duties and ResponsibilitiesJob Duty- Organize and store promotional deals in Unilever systems to allow for efficient retrieval and audit compliance- Management and organization of Audit compliance documentation (i.e. Deal sheets)- Aid in Post Audit management- Completing deal sheets, listing forms and assisting in maintaining Ad Grids- Aid in Entry and maintenance of promotional plans in our internal planning tool- Maintaining user lists and customer contact lists- Maintaining manuals or transition guides- Maintain listings tracker- Coordination of deliverables within teams such as collection of Joint Business Planning details, Innovation and Customer Planning, etc.- Organizing samples & Free Goods Orders- Sourcing images and coordinating with the customer to deliver flyer creative- Training of new users on Customer Tools and access (IRI)- Distribution of relevant reporting- Coordination of meetings and events including, but not limited to:o Team meetingso Supporting account specific meetingo Trade show organization- Ad hoc administrative requests- Receives information related to customer/consumer complaints and adverse reactions. Immediately notifies and provides collected information to Customer Service and CEC (Consumer Engagement Centre). Supervisory Responsibilities Direct Reports- This position does not have supervisory responsibilities for direct reports Indirect Reports- This position does not have guidance or mentoring responsibilities for indirect reports Travel and/or Driving Requirements - Travel and Driving are not essential duties or functions of this job Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the jobEducation Level: (Required): University Degree (Canadian) or equivalent experience Field of Study/Area of Experience: Office Management or related Field 1 - year of experience in General Business, knowledge of the consumer goods industry a plus. Skills, Knowledge and Abilities- Good interpersonal skills- Well-organized, detail-oriented, and able to handle a fast-paced work environment- Strong prioritization skills- Ability to complete multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadlines- Good written communication and verbal communication skills- Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers Environmental & Physical Requirements Office / Sedentary RequirementsIncumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66% each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 5 kilograms.

Location: Mississauga, Ontario, CA

Posted Date: 9/6/2025