Receptionist

Are you a highly organized individual with excellent communication skills? Do you thrive in a fast-paced environment while providing exceptional customer service? Compass Medical Waste Services is looking for a proactive and friendly Receptionist to join our team! Key Responsibilities: Reception Answering of switchboard Ensure the proper functioning of the fax machine Distribute faxes to pigeon holes, exercising confidentiality at all times Ensure reception area is tidy at all times Keep noise levels ambient Ensure that all cellular and emergency numbers are updated and displayed Sign for any courier post/packages Ensure messages are distributed immediately via email or in person Ensure clients needs are addressed appropriately and within a reasonable time period Ensure visitors needs are addressed appropriately and within a reasonable time period Take orders telephonically Submit to Office Administrator timeously When taking an order take down the customers name and number as well as the organizations name Never leave the switchboard unattended Ensure that clients order needs are addressed appropriately and within a reasonable time period Orders for Private and Government Clients Debtors Advise Debtors Controller at Head Office of any payments received Liaise with and resolve customer queries Distribute Debtors Report daily before 14h00. Sales Orders Take orders and collection requests General Administration Distribute the incoming and outgoing post accordingly Ensure Speed Dial and Internal Extension Lists are updated on a regular basis and /or when new staff are employed Take minutes of meetings for Distribution and Treatment managers and for General Meetings Assist Regional Manager with administrative projects Leave Forms/Attendance Register Ensure all employees sign leave forms prior to taking annual leave Obtain doctors notes from employees claiming sick leave Have all leave forms authorized by management. Send leave forms for office personnel to HR and leave forms for blue collar workers to payroll administrator Ensure that Attendance Register is completed on a daily basis, authorized weekly and sent to Head Office Timesheet Manage and maintain the biometrics clocking system Check that the system is accepting the clockings on a daily / weekly basis. Report any problems to supplier that may occur. Ensue all new staff are issued with clock cards and clock number. Capture all new staff info onto system. Make all staff aware of the collecting SOP Capture all leave forms onto the system. Print and capture all daily hours and any leave taken onto the Capacity Web Employee Timesheet System. Print and forward summary payroll report to Payroll Administrator on a monthly basis. Contractor Invoices Ensure that all HODs in all Departments sign for Capacity Invoices when they have received them and when they return them back to reception. Ensure that they are sent to Salaries Controller in Westville Telephone System Send out detailed reports to Marketing Manager on a monthly basis. Distribute reports to each individual and ensure that they highlight their personal calls as a payroll deduction will be done on their salaries. These reports must be sent to Salaries Administrator Petty Cash Maintain and be responsible for the petty cash Issue of monies to drivers and load assistants for trips over night Issue of monies when authorized by Regional Manager for items purchased Claim monthly for monies spent from petty cash Maintain the balance for the petty cash Produce petty cash slips and invoices for all purchases Obtain the Regional Managers signature on all petty cash slips and claim schedules Submit monthly report to Head Office Allocate expenditure to account code and cost centre. Electronic Scanning (SCANCO) Responsible for scanning the following documents on a daily basis onto the company L: Drive Customer Quotations PODs - CMWS Supplier Quotations Supplier Correspondence Provide scanning back up to other regional staff as and when required Qualifications: - Proven experience in reception or administrative roles preferred. - Excellent communication skills, both verbal and written. - Strong organizational and multitasking abilities. - Proficient in Microsoft Office Suite and other relevant software. - A friendly and professional demeanor. Compass Medical Waste Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Location: Hamilton, ZA

Posted Date: 8/29/2025