Purchasing Assistant

Job Description Job Description Position: Purchasing Assistant Pay Rate: $21.00 - $23.00 /hourly Location: Modesto, CA Schedule: Monday - Friday | 8:00am - 5:00pm Job Description: We are seeking a Purchasing Assistant who will assist the Purchasing Manager in all facets and activities in the operation of the Purchasing Department. Duties and Responsibilities: File & Community Setup Create and manage subcontractor/supplier/consultant files (MSA/MCA, W9, insurance, etc.) Set up file drawers and digital folders for new communities Format and upload community-specific documents (scopes of work, price sheets, draw schedules) Create superintendent and lot files; maintain all executed contracts and specs Document Distribution Send bid results and new release notices to vendors and supers Manage Outlook groups for each community Distribute payment schedules and include required supporting docs (e.g. pricing matrices) Share updated specs and pre-lien forms with subcontractors Community Binders & Sales Materials Prepare binders for supers, sales, escrow, design center (within 1 month of flooring award) Maintain sales feature books in PowerPoint Rebates Track and process manufacturer rebates quarterly Set up projects with builder partnerships using spec sheets Samples Collect, label, and distribute samples (cabinets, countertops, flooring, etc.) Ensure timely delivery for model and sales use Land & Architecture Contract Support Set up project folders for Land/Architecture teams Enter pricing into ECI Marks system Additional Duties Assist other departments, troubleshoot daily issues Cross-train as needed and complete tasks independently once trained Qualifications: Word, Excel, Data Entry, and Customer Service assessments are required. 2 years of prior purchasing experience is required High school diploma required; some college preferred Proficient in computers, including all Microsoft Programs Strong communication skills, both oral and written, are required Ability to continuously project a positive image of Bright Homes when dealing with homeowners, subcontractors and the general public, while maintaining a courteous and even temper when dealing with all types of situations Ability to read and interpret documents such as operating and administrative instructions, and follow set procedures Ability to write clear correspondence Prior construction experience is preferred Prior experience with ECI Marks Systems software is preferred Must be familiar with home construction Company Description After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process. Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well. We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors. Company Description After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process. \r\n\r\nHedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.\r\n\r\nWe take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.

Location: Modesto, California, US

Posted Date: 8/18/2025