Administration & Accounting Specialist

We're Hiring: Accounting & Administration Specialist | Rome Location: Rome – Office in Via Ostilia, near the Colosseum Schedule: Full-Time About Us: We’re a fast-growing company in the experiential tourism sector based in Rome, with daily operations connected to The Vatican Museums, St. Peter’s Basilica, the Colosseum, the Borghese Gallery, and San Clemente Archeological Site. We’re looking for a reliable and organized professional to support our administration and accounting needs with accuracy and team spirit. Key Responsibilities: Accounts Receivable & Payable • Issuing client invoices and recording supplier invoices • Reconciling transactions with our internal system Tax Documentation & Payments • Inputting F24 forms and tax payments • Entering sales data (e.g., transactions) via the ADE • Scheduling payments and coordinating deadlines with the team Reporting & Payment Reminders • Preparing financial reports and statistics for management • Sending payment reminders and maintaining professional communication with clients and partners Distributor Payment Reconciliation • Verifying payments received from partners (e.g., Viator, GetYourGuide) • Analyzing discrepancies between expected and actual revenue Cross-Team Collaboration • Coordinating with the Ground Operations and Purchasing Managers to report cost mismatches between invoices and internal data • Assisting Customer Service with chargeback issues and distributor payment differences • Managing and analyzing operational data Internal Bookkeeping & Petty Cash Management • Recording and categorizing transactions in our internal systems • Organizing digital document archiving • Managing operational petty cash Customer Refunds • Processing direct customer refunds quickly and accurately Office & Logistics Support • Ordering office supplies and materials • Main contact for cleaning staff at our headquarters Ideal Qualifications: • Previous experience in administrative and accounting roles • Accuracy, autonomy, and strong organizational skills • Excellent knowledge of Excel and digital tools • Familiarity with accounting platforms • Excellent communication skills and collaborative mindset What We Offer: • Young, dynamic work environment • Opportunities for growth and increased responsibility • Motivated and passionate team If this sounds like a fit and you're looking for a role where you can combine accounting, organization, and teamwork in a stimulating environment… we’d love to hear from you! Apply now by sending your CV to joinourteam@ecoarttravel.com

Location: Rome, Latium, IT

Posted Date: 8/5/2025