Senior Administrative Assistant

Job Description Job Description Position Summary: The Administrative Assistant is a key support role responsible for providing both administrative and financial assistance to ensure the smooth and efficient operation of the business. This position requires strong organizational skills, attention to detail, and proficiency in QuickBooks, as well as experience managing payroll, accounts payable, and accounts receivable. The successful candidate will work directly with the President and support a variety of day-to-day operational tasks. Key Responsibilities: Serve as the primary point of contact for incoming phone calls and office visitors Maintain organized digital and physical filing systems Schedule appointments, manage calendars, and assist in meeting coordination Prepare correspondence, internal memos, and financial documents Handle payroll processing with accuracy and confidentiality Manage accounts payable and receivable: track invoices, process payments, and follow up on outstanding balances Reconcile bank accounts and credit card statements using QuickBooks Assist with financial reporting and support the monthly and yearly close processes Order office supplies and manage inventory levels Support the President with administrative tasks and project coordination Maintain confidentiality and professionalism in all business interactions Required Qualifications: High school diploma or equivalent; additional business or accounting education preferred Must have hands-on experience with QuickBooks Strong knowledge of payroll, accounts payable, and accounts receivable procedures Proficient in Microsoft Office (Word, Excel, Outlook) Exceptional organizational and multitasking abilities Strong communication and interpersonal skills Ability to work independently and take initiative Preferred Qualifications: Experience in a service-based or retail environment Familiarity with basic HR functions or scheduling tools Working Conditions: Office-based role in Stanfield, NC Standard business hours with occasional flexibility based on business needs Occasional lifting of office supplies or documents (up to 20 lbs) Job Type: Full-time Pay: $17.00 - $20.00 per hour Expected hours: No more than 40 per week Benefits: 401(k) 401(k) matching Employee discount Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday Weekends as needed Experience: QuickBooks: 1 year (Required) Work Location: In person

Location: Stanfield, North Carolina, US

Posted Date: 8/2/2025