Office Coordinator

Hi Homes is looking for a bilingual Office Coordinator to be the face and voice of our real estate agency in Calahonda. This full-time, on-site role is perfect for someone who’s warm, organised, tech-savvy, and fluent in both English and Spanish . You’ll be at the heart of everything — keeping the office running smoothly, supporting the sales team, and creating a positive first impression for every client who walks through the door. Full-Time | Monday to Friday | 9:00 AM – 5:00 PM Location: Calahonda, Costa del Sol | Must already be living on the Costa del Sol Must have own vehicle & valid driver’s license WHAT YOU WILL BE DOING:​ Front Desk Welcome : Greet walk-in clients with a smile, answer the main phone line, and manage the info@ inbox — you’re the first impression, and it matters! Lead Management : Assign leads and assist with scheduling property viewings so our agents can shine. Development Support : Collect details on exciting new property developments, create internal overviews, and build sleek landing pages to keep the team in the loop. Content & Listing Updates : Upload properties to our platforms and make sure all information is accurate, clear, and up to date. Collaboration Agreements : Coordinate with developers across the Costa del Sol to collect and manage collaboration agreements — building key partnerships for the business. Team Communication : Keep everyone informed with timely updates on new listings, launches, and project details. Day-to-Day Support : From preparing coffee for meetings to jumping in wherever needed, you’ll help keep the office running like a well-oiled machine. WHAT YOU BRING TO THE TABLE:​ Fluent in English & Spanish (spoken and written) — essential. Bonus points for Dutch, French, or German! Experience in real estate, office coordination, or customer service — especially on the Costa del Sol — is a big plus. Friendly and professional, with strong communication and multitasking skills. Comfortable using Microsoft Office and GSuite . A positive, proactive attitude and a willingness to learn new things. QUALIFICATIONS:​ Experience : Minimum of 1–2 years in a front office, administrative, or customer service role — ideally within the real estate sector on the Costa del Sol. Market Familiarity : General knowledge of the Costa del Sol real estate landscape is preferred, especially key areas and major developments. Communication Skills : Fluency in both English and Spanish is essential. Proficiency in additional languages such as Dutch, German, French, Polish, or Swedish is a significant plus. People-Oriented : Warm, professional, and client-focused with a natural ability to make people feel welcome — both in person and over the phone. Tech Confidence : Comfortable using Microsoft Office and GSuite; willing to learn new tools like property platforms and landing page builders. Organised & Detail-Oriented : You thrive on structure, can juggle multiple tasks, and don’t let details slip through the cracks. Proactive Mindset : You take initiative, work well independently, and are happy to support the team wherever needed. Reliable Transport : Valid driver’s license and access to your own vehicle are required. Please note: This position is only open to candidates currently residing on the Costa del Sol. Applications from outside the region will not be considered. When submitting your applications, please include your CV in English and cover letter. Want to really stand out from the crowd? Include a short video introducing yourself and telling us why you'd be the perfect first point of contact at Hi Homes. We love personality — let yours shine! All applications will be treated with the utmost confidentiality. DISCOVER LIFE AT HI HOMES: We encourage prospective applicants to connect with other to gain firsthand insights into working with Hi Homes. Their experiences reflect our commitment to agent success and satisfaction. Visit our team page (https://hihomes.es/meet-the-team/) to learn more about the people who make Hi Homes exceptional. Additionally, explore our YouTube Channel (https://www.youtube.com/@HiHomes) to gain deeper insight into our company culture and team dynamics, helping you determine if Hi Homes is the right fit for you before applying.

Location: Mijas, Andalusia, ES

Posted Date: 7/22/2025