Administrative Assistant

JOB SUMMARY The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. RESPONSIBILITIES • Maintains filing systems as assigned. • Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed. • Responds to and resolves administrative inquiries and questions. • Coordinates authorization of team and consultant site visits for client. • Runs weekly reports for projects and distributes to the team. • Coordinates/manages access to project management system for team. • Manages team access to client portal. • Updates project schedule in client portal and internal project management system. • Organizes distribution of plans for permit submittal. • Facilitates the submittal and review process with the internal project team. • Facilitates change orders process with client. • Performs data input and updates into databases, spreadsheets and digital systems. • Performs other related duties as required and assigned. • Strong interpersonal and customer service skills. • Proficient in Microsoft Office Suite or related software. • Exceptional organizational skills and attention to detail. • Understanding of clerical procedures and systems such as recordkeeping and filing. • Ability to work independently. • Good time management and multi-tasking skills. • Ability to resolve complex design and communication issues. • Strong analytical skills. • Must be able to work well with all levels of teammates.

Location: Bentonville, Arkansas, US

Posted Date: 7/18/2025