Finance Administrative Manager – Based in Italy

Finance Administrative Manager – Based in Italy Finance Administrative Manager – Based in Italy Proenza Schouler is seeking a highly skilled Finance Administrative Manager to oversee all financial operations and administrative functions for the Italian subsidiary based in Scandicci (FI), Italy. This is a critical role responsible for ensuring compliance, managing day-to-day financial tasks, and supporting the efficient functioning of the local office. Responsibilities Manage daily accounting operations and ensure accurate monthly GL entries, including banks, payroll, tax, intercompany transactions, revenue, cost accruals, and fixed assets. Prepare and maintain financial statements for the Italian SRL in accordance with local GAAP and US parent requirements Lead budget preparation, monthly variance analysis, and reforecasting. Produce ad-hoc management reports to support business decisions. Perform gross margin and inventory analysis at both local (Italy) and group level. Maintain and update standard cost data. Reconcile monthly bank transactions and initiate bank payments to vendors and employees. Maintain strong relationships with banks and credit institutions; handle credit facility applications if needed. Ensure timely and accurate VAT reporting (monthly, quarterly, yearly) and maintain VAT registers for both the Italian SRL and the fiscal representative. Coordinate year-end inventory counts and perform reconciliations. Liaise with statutory auditors, fiscal consultants, payroll providers, and transfer pricing consultants, providing necessary data and support. Stay up to date with Italian and EU regulations, ensuring full compliance; draft internal procedures as needed. Maintain and update statutory books as required by law. Act as the primary liaison with vendors, managing payment terms and resolving issues. Monitor and process monthly timesheets for payroll preparation for external Payroll consultant to prepare wage slips. Act as the local point of contact for HR administrative activities in collaboration with the global HR team. Ensure compliance with local labor laws and employment regulations. Qualifications 5-7 years relevant experience in a similar Finance & Administrative Manager role is preferred Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Experience coordinating with external consultants (fiscal, payroll, audit, transfer pricing) and working in a multinational or cross-functional environment is beneficial. Mastery of Italian GAAP; basic knowledge of US GAAP is an advantage. Strong knowledge of Italian fiscal and VAT regulations, including experience with filings and compliance. Proficient with ERP/accounting systems (RLM a plus) and advanced Excel. Ability to lead a team and manage HR-related tasks for a small, multi-department workforce (approx. 6 people). Highest level of proactivity, reliability, honesty, and professionalism is mandatory. Strong problem-solving skills and a can-do attitude. Demonstrated adaptability and open-mindedness in dynamic or changing environments. Strong organizational and communication skills, with the ability to work independently and cross-functionally. Professional and high level of spoken and written English is required. Fluency in Italian is mandatory. Requisiti Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Finance, Administrative, and Accounting/Auditing Industries Retail Apparel and Fashion Referrals increase your chances of interviewing at Proenza Schouler by 2x Sign in to set job alerts for “Finance Manager” roles. Continue with Google Continue with Google Continue with Google Continue with Google Finance Transformation, Senior Manager (Bangkok Based, Relocation Provided) Senior Manager Fintech Solutions (Bangkok Based, Relocation Provided) Florence, Italy Metropolitan Area 2 days ago Florence, Italy Metropolitan Area 2 weeks ago KERING FINANCE Procure to Pay Assistant Manager We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. J-18808-Ljbffr

Location: Colle di Sotto, Toscana, IT

Posted Date: 7/16/2025