Entry level to Senior Admin Assistant. We will train all aspects

Job Description Job Description Job Title: Admin Assistant / Office Manager Location: 12 Winkler Rd., Sidney NY 13838 Industry: Precision Machined and Fabricated Parts Manufacturing Employment Type: Full-Time About Us: K Tooling LLC is a sub-contract manufacturer specializing in precision-machined and fabricated parts. We pride ourselves on providing high-quality components to a variety of industries, and we are looking for a motivated and versatile Admin Assistant / Office Manager to join our team. This position offers a dynamic environment where no two days are the same and the ideal candidate will thrive in a fast-paced, team-oriented atmosphere. Job Description: As an Admin Assistant / Office Manager, you will be responsible for providing vital administrative and operational support across various departments. You will be an integral part of the team, assisting in many areas and learning the skills in a supporting roll with the ongoing efforts key areas of accounting, customer service, estimating, quoting, shipping/receiving, tool crib management, and data collection of workflow performance. Additionally, you will support the company’s marketing efforts by contributing to online marketing initiatives. Key Responsibilities: Customer Service: Serve as a point of contact for customers, addressing inquiries, processing orders, direct support to the Operations Manager in their efforts in business success. Provide clear communication to customers about order status, delivery timelines, and other service-related matters. Quoting & Estimating Support: Assist the quoting and estimating department by gathering necessary data and preparing quotes for review. Maintain up-to-date records of quotes and job tracking information. Basic accounting data entry Shipping & Receiving: Support incoming and outgoing shipments, ensuring orders are processed accurately and efficiently. Coordinate with vendors, customers, and internal teams to streamline shipping processes. Tool Crib Management: Assist in the management of the tool crib inventory, ensuring tools and equipment are properly maintained, tracked, and ordered as needed. Work closely with the production team to ensure tools are available when needed. Shop Floor Data Collection: prepare performance data reports for review. Online Marketing: Assist in managing the company’s online presence, including social media and website updates. Help create content for marketing materials, promotions, and customer communications at a basic level. Qualifications: Previous experience in an administrative or office manager role, preferably in a manufacturing environment. Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced setting. Excellent communication skills, both written and verbal. Basic knowledge of machining or manufacturing processes is a plus, but not required. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with social media platforms and online marketing strategies. Ability to work independently and as part of a team. Detail-oriented and proactive in problem-solving. What We Offer: Competitive salary based on experience. A dynamic and collaborative work environment. Opportunities for growth and development within the company. 401K, PTO, flexible schedule, some work from home hours possibilities How to Apply: Please submit your resume and a brief cover letter outlining why you’re a good fit for this role to info@ktooling.com. We look forward to hearing from you!

Location: Sidney, New York, US

Posted Date: 7/11/2025