Administrative Assistant

Job Description Job Description Infinity Staffing is the leading staffing firm in our area. We have over 30 years of combined experience placing skilled individuals into a variety of specializations in the Bay Area and beyond. This experience gives Infinity Staffing valuable insight into connecting skilled people with the right company. Our Administrative Assistants are responsible for handling general office tasks and administrative duties, to ensure efficient operation of the office. This role is a combination of clerical work such as, maintaining filing standards and data entry, but also providing excellent customer service through effective communication when responding to emails, answering phones, and greeting office visitors. To be successful in this role, you should have excellent organizational, time management, and communication skills, the ability to multitask, and be able to excel in a fast paced environment. Responsibilities for Administrative Assistant/Data Entry Greeting visitors and providing information or direction Assisting with the Application process when needed Provide professional communication with clients, employees, and internal staff via email, phones, and in person Answering multi-line phone system Conduct data entry May assist with time card calculations and payroll processing Developing, implementing, and maintaining filing standards Maintain office supplies by checking stock to determine inventory level, anticipating needed supplies, and placing and receiving those orders Keep all paperwork in Applications updated (I-9, W-4, background paper work, etc.) Additional tasks to be determined Qualifications for Administrative Assistant/Data Entry Experience with Microsoft Office (i.e., Outlook, PowerPoint, Excel and Word) Excellent written and verbal communication skills Interpersonal skills, with the ability to establish effective professional relationships with clients and employees Ability to prioritize and multi task in a fast pace environment Willing to adapt to change and implement new policies Great work ethic, attendance & punctuality Willing to work overtime if needed Must be willing to travel to Client sites, and satellite office location in the SF Bay Area Bilingual English/Spanish REQUIRED An Equal Opportunity Employer Company Description Infinity Staffing is a family owned organization whose mission is to provide "Service with a Smile". Our vision is to maintain a strong foundation in an ever changing and evolving marketplace through solid relationships with our clients and candidates. Our number one priority and commitment is to provide a service which enables our clients to attract and retain the very best people available, and our candidates to fulfill their career potential. We are committed to stand out among our competitors and be the one and only choice for staffing solutions. We approach all client projects to the highest ethical and professional level Company Description Infinity Staffing is a family owned organization whose mission is to provide "Service with a Smile". \r\nOur vision is to maintain a strong foundation in an ever changing and evolving marketplace through solid relationships with our clients and candidates. Our number one priority and commitment is to provide a service which enables our clients to attract and retain the very best people available, and our candidates to fulfill their career potential. \r\nWe are committed to stand out among our competitors and be the one and only choice for staffing solutions. We approach all client projects to the highest ethical and professional level

Location: Morgan Hill, California, US

Posted Date: 7/11/2025