Office Manager

Our hiring partner is a NASDAQ-listed international financial group experiencing rapid growth across Europe. As part of its European expansion, the company is now seeking a highly organized, proactive, and service-oriented Office Manager to support day-to-day operations at its Amsterdam office. This is an exciting opportunity to join a professional, international team and contribute to the operational excellence of a fast-paced investment firm in a dynamic market. Key Responsibilities Administrative Operations Manage all incoming/outgoing correspondence with accuracy and confidentiality Oversee internal document flow and assist departments in timely execution of tasks Maintain an organized, efficient, and modern office space Handle procurement, supply inventory, and vendor coordination Conduct regular inventory checks and keep accurate logs Internal & External Communication Serve as liaison with vendors, service providers, auditors, and external consultants Support payroll/accounting providers with requested documentation Coordinate operational HR tasks and support internal policy execution Executive Assistance & Guest Services Schedule meetings and manage calendars for senior staff Coordinate on-site visits, internal events, and external client meetings Greet visitors with professionalism and ensure a positive office experience Serve as first point of contact for calls and external queries Finance & Compliance Process and reconcile vendor invoices using SAP Concur (or similar tools) Review employee expense reports to ensure internal policy compliance Monitor office budgets and optimize routine operational costs Travel & Projects Organize travel logistics: flights, hotels, itineraries for staff and guests Take part in company-wide administrative projects and internal events Key Requirements Bachelor’s degree in Business Administration, Management, or similar Minimum 3 years in an administrative/office manager position, ideally in international or finance-related companies Fluency in English and Dutch (written and verbal) is essential Proficiency with Microsoft Office Suite and electronic document systems Knowledge of SAP Concur or similar financial tools is an advantage Outstanding organizational and multitasking skills Professional demeanor and ability to handle confidential matters A proactive, detail-oriented attitude and team-player mindset What’s Offered Competitive salary aligned with Amsterdam market rates Career advancement opportunities in an international NASDAQ-listed company Private health insurance (partial coverage provided) Legally compliant contract with standard 5-day work week Centrally located, modern office with a collaborative culture Official holidays and vacation per the Netherlands labor code Dynamic and inspiring work environment

Location: Amsterdam area, NL

Posted Date: 7/9/2025