Project Manager, Facility and Capital Planning

Reporting to the Director of Facility & Capital Planning for Health PEI (HPEI), the Project Manager will be responsible to plan, lead and manage selected HPEI capital projects and assist the Director in the strategic development and execution of capital projects through the liaison with Health PEI staff and leadership across the province. Project development determines project concept, scope, urgency, cost, schedule and required cash flow. Projects typically fall into the following categories – new buildings or interior lease fit-ups, building system or building space renovation or repair, major capital equipment acquisition or replacement, or major clinical information system additions or replacements. The Project Manager will be expected to manage assigned capital projects through all stages of the project lifecycle, including conceptual service and space planning, capital budget estimating, owner representation in design development and construction, execution (budget and schedule control) and project close out and evaluation. Projects span the entire healthcare sector and require knowledge of all services including Acute and Community Hospitals, Ambulatory Care, Long Term Care, Mental Health and Addictions, Primary Care, Home Care and provincial diagnostic and therapeutic services such as Diagnostic Imaging, Laboratory and Pharmacy. The Project Manager will lead and / or collaborate with a wide range of project stakeholders from HPEI staff to project partners within government (especially PEI Department of Transportation & Infrastructure), to private Consultants (including architects, engineers, health planners, etc.), to Contractors, to Authorities Having Jurisdiction. Projects vary in scale, magnitude and technical complexity from a few thousand dollars to millions of dollars each year. This position will plan, lead and manage projects from HPEI’s annual Capital Repairs and Maintenance list as well as large-scale, multi-year projects included in HPEI’s multi-million-dollar five-year capital plan. Duties will include: Demonstrating an understanding of Health PEI’s mission and representing management’s philosophy in daily communications. Providing direction and establishing feasibility parameters in response to preliminary capital proposals / requests advanced by various units of HPEI. Arranging and participating in meetings with Health PEI staff associated with capital projects, new construction, renovations and leasing to review and develop the project requirements (including program, equipment and staffing requirements) and obtain relevant data relating to existing program and site conditions, including documenting all such undertakings from which to further develop project scope, project delivery, budget and schedule. Working closely with representatives from PEI Department of Transportation & Infrastructure (DTI) to plan and execute capital building, renovation and leasing projects for which DTI typically maintains the design and construction coordination lead; Acting as an HPEI representative and key point of contact during all aspects of assigned capital project development / execution – this would include coordinating all necessary HPEI staff attendance at relevant meetings throughout the course of the project, managing HPEI information gathering and sharing / distribution to facilitate project execution, communicating required HPEI decision-making and general standards (including those related to infection control, provincial initiatives, clinical mandates, etc.) in a timely manner to keep the project moving forward, etc. In conjunction with Health PEI operational staff, plan, budget, manage and execute annual repairs and maintenance projects (where not coordinated by DTI) and related budget and schedule tracking / reporting. Where not undertaken by DTI, be responsible to manage, supervise and monitor the work of Consultants, Architects, Engineers and Contractors to ensure accuracy and timelines of their work in order to move projects forward. Planning, leading and managing complex, large-scale, multi-year major capital projects across HPEI. Strategically prioritizing work to be undertaken to ensure timely completion of HPEI projects and best use of available funding and resources, whether allocated annually or on a project basis. Where necessary, carry out analysis of construction / redevelopment project requirements, as advanced by HPEI units, in conjunction with existing conditions and available budgets, followed by developments of potential solutions for review by DTI and / or independent Consultants. In conjunction with designated HPEI Capital Project User Groups, the Project Manager will be responsible for developing a comprehensive Furnishings, Fit Up & Equipment (FF&E) summary, budget and delivery schedule for each capital project. The Project Manager will be responsible for coordinating / liaising with the User Group(s) and HPEI procurement to order, receive, set-up, and track and process purchase orders and invoicing for all items included on the list. Drafting and coordinating submission of Treasury Board and Executive Council memorandums. Developing Requests for Proposals (RFPs) for selected projects and coordinating evaluation and award of same. Reviewing, processing and accurately recording capital project invoicing to ensure timely payment and organized record keeping. Assist in the development and ongoing maintenance of project-related databases and related expense-tracking systems. Assist in the development and maintenance of Annual Capital Planning and Capital Repairs & Maintenance budget documents, including ongoing management of related records and associated status tracking / reporting as necessary. As necessary, act as a Health PEI representative on project Tender / RFP evaluation teams to select external consultants and equipment vendors for capital projects including architects, engineers, specialty consultants, major equipment vendors, etc. Assist the Director in managing overall project plans, including scope, schedule, budget, resources, records information management, etc.; Work to ensure project quality control mechanisms are maintained to control financial, quality, human resource and patient/resident risk within capital projects; Support the Director with various requests and projects as required. Minimum Qualifications: A Master’s Degree in Health Care Administration, Business or professional designation such as Architecture of Engineering, or a combination of education and experience to the equivalence; Demonstrated equivalencies will be considered PMP certification is an asset. Familiarity with Master / Functional Programming and Planning is an asset. Considerable experience as a Project Leader in planning, design, construction, and implementation of increasingly complex planning, construction, renovation and space-related projects, preferably in a healthcare environment. Demonstrated Proficiency in the following: Excel, Project, PowerPoint, MS Outlook and Word. Familiarity with AutoCAD would be an asset. General understanding of contract law as it applies to the methods of tendering and project procurements and the construction industry. Understanding of government procurement and approval processes within the Province of PEI. Exceptional communication skills (verbal and written), organization, facilitation, interpersonal and listening skills; experience successfully supporting diverse groups by learning and understanding their needs and objectives; experience establishing credibility and working relationships at all levels of the organization; a solid sense of confidentiality and discretion. Ability to balance and integrate the needs of stakeholders into strategies and solutions that align with Health PEI’s strategic directions and meet program/ department/ portfolio requirements. Demonstrated ability to work under pressure, meet deadlines, and successfully manage in a complex, fast-paced environment with multiple, and shifting priorities. Commitment to meeting strict deadlines, hardworking, self-motivated passion to quality excellence and self-improvement. Knowledge and experience of a variety of healthcare services and environments. Knowledge of legislation, codes, and policies regarding infection prevention and controls regarding healthcare construction and renovations. Results oriented with high attention to detail and accuracy. Understanding testing, commissioning, acceptance and turnover processes with healthcare projects; Excellent planning, scheduling, cost control, quality assurance, budgeting and logistics skills. Innovative and creative problem solver; demonstrated exceptional judgment and decision-making skills. Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted. Salary Range: $38.46 – $48.08 / hour (Level 19) Bi-Weekly Hours: 75.0 Hours Bi-Weekly / Monday - Friday Posting ID: 169207 Closing Date: Monday July 14, 2025 at 4:00pm

Location: Charlottetown, Prince Edward Island, CA

Posted Date: 7/6/2025