Accounts Payable Specialist

AP Specialist Primary Purpose: The primary purpose of the AP Specialist II is to process payables invoices in accordance with approved processes. Supports vendor/supplier relationships by appropriately communicating variances and questions. Manages additional AP related tasks which can consist of the dropship process, fixed asset responsibilities, and tech accounting. Identifies missing invoices and works with vendor contact to resolve discrepancies. Compiles several month end accruals and reconciliations to support a successful month end close process. Contributes to team success by supporting the AP Analyst and other Finance team members as needed. Key Deliverables: Deliverables: % time spent · Demonstrates job competencies and performs in accordance with business objectives and ethics set by Finance team leaders Ongoing · Notifies team members in other departments of aging invoices in the API system and holds team member accountable for timely processing by escalating when necessary 10% · Tracks dropship orders through invoice approval workflow to process with priority. Requests invoices from vendors if not received in three business days. Notifies Customer Solutions team of updates to customer order and dropship PO based on vendor invoice/weight ticket 10% · Follows up with IT leaders to determine proper accounting treatment for all tech relates expenses and projects 10% · Researches and communicates status of past due amounts to supplier and resolves discrepancies as needed 10% · Generates and analyzes “Received Not Invoiced” report to identify missing invoices. Follows up with vendor to secure missing documents and/or resolve discrepancies 10% · Assists in month end closing process by tracking warehouse and dropship accruals 15% · Tracks, creates, and depreciates assets created in the fixed asset module and communicates CapEx spend to Finance and IT leaders 15% · Maintains effective working relationships with Supply Chain Operations, Product Managers, Credit/Collections and Customer Solutions teams for product variance and actively participates in continuous improvement efforts for all accounting processes 15% · Performs other related duties as required or requested. As needed Key Stakeholders: Position/Title Reason for Contact AP Specialist III Daily collaboration on all responsibilities and AP tasks AP Analyst Communicates monthly on warehouse, dropship, and fixed asset tasks for any updates, issues, or variances Product Managers Works to resolve variances between suppliers invoices and purchase order costs Supply Chain Team Works to resolve variances between suppliers invoices and purchase order volumes Financial Responsibility: · None Supervisory Responsibility: · None Education/Experience/Training: · Bachelor’s degree from fully accredited four-year institution is required; concentration in accounting or finance preferred Specialized Knowledge/Skills: · Knowledge and experience working with MS Office Suite, with strong Excel skills · Excellent verbal and written communication skills, including the ability to effectively convey ideas and suggestions via multiple modes of communication · Exhibits versatility and adaptability while interacting with others · Ability to work well independently as well as within a team environment · Demonstrates sound judgment and critical thinking · Strong attention to detail and commitment to accuracy Behavioral Competencies: Competency Definition Genuine Partnership Ensure customer perspective is a driving force behind decisions and activities. Anticipates and meets customer/supplier needs. Takes responsibility for customer and supplier satisfaction and loyalty. Fresh Perspective Keeps the Company’s vision and values at the forefront of decision making and action. Treats others with dignity and respect. Shows willingness to act. Inspires effort. Builds confidence in success. Business Agility Demonstrates a keen understanding of basic business operations and the organizational levers (systems, processes, departments, functions) that drive profitable growth. Uses appropriate interpersonal style and communication methods to gain influence and build rapport Physical Demands/Environmental Conditions/Other Requirements: · General office work environment

Location: Mexico City, Mexico, MX

Posted Date: 7/6/2025