Office Coordinator

Position: Office Coordinator Location: Downtown Toronto (onsite)Salary: Competitive and based on experienceJob Type: Temporary to Permanent Our client, a leading global organization is looking for an Office Coordinator to join their downtown Toronto team! This is a fantastic temporary to permanent opportunity to work with an organization that is recognized for their commitment to environmental stewardship, workplace safety, and community engagement. Our client fosters an inclusive, collaborative culture and offers dynamic opportunities to contribute to world-class projects in a supportive corporate environment.Key Responsibilities:- Oversee office supplies, equipment procurement, and vendor relationships; track inventory and place orders as needed.- Prepare workstations and new hire packages in coordination with HR and IT.- Maintain and update seating plans and floor layouts; coordinate office moves and temporary seating assignments.- Liaise with building management regarding maintenance, HVAC, lighting, cleaning requests, and security arrangements.- Arrange after-hours access, freight elevator bookings, and vendor escorts for maintenance activities.- Maintain inventory and respond to general office inquiries.- Lead small projects to support office improvements and coordinate team assistance with moves or equipment removal.- Provide administrative assistance to the Office Services team, including scheduling, minute-taking, database upkeep, and file management (hard and digital copies).- Help organize, chair, and document committee meetings.- Support planning and delivery of social events, including purchasing supplies and coordinating services.- Oversee charity collections and donations.- Provide reception and mailroom coverage as needed.- Assist with meeting setup, cleanup, and vendor escorts.- Actively participate in committees (Social, Joint Health and Safety, Get Green, Fire Safety).- Perform other duties as assigned.Qualifications:- 3 years of office coordination experience within a corporate environment. - Completion of post secondary education. - Able to work on site 5 days/week.- Service oriented, flexible, organized and professional. - Tech savvy and strong interpersonal skills. - Excellent written and verbal communication skills. To apply, please send your resume to Christina Cerra at christina.cerra@quantum.ca.REFER AND EARN A $50 GIFT CARD! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Location: Toronto, Ontario, CA

Posted Date: 7/4/2025