Event Coordinator - Fixed Term Contract - GP/ MP

Event Planning & Coordination assist in planning corporate, private & government events; coordinate timelines & schedules; liaise with clients on briefs, budgets & approvals; book venues, suppliers & logistics; conduct site inspections. On-Site Event Execution supervise set-up and breakdown of infrastructure; ensure venue meets client expectations & safety standards; manage registration, layout, signage & supplier coordination; act as main contact during events. Catering Department Collaboration coordinate catering needs including menus, quantities, timing, dietary requirements & themes; liaise with chefs for preparation & presentation; brief catering staff on schedules and duties. Warehouse and Logistics Collaboration work with warehouse team to dispatch equipment; ensure proper loading, delivery & retrieval of stock; maintain asset checklists & logs; report damages or losses. Vendor and Stakeholder Coordination source and manage vendors for sound, décor, security, photography & entertainment; negotiate quotes, review contracts & coordinate payments; ensure service providers meet event requirements. Documentation & Reporting maintain event folders with contracts, registers, supplier lists & evaluations; prepare post-event reports with feedback and photos; track expenses and assist with budget planning. Administrative Support help draft proposals, event packs & agreements; update calendars and booking schedules; prepare internal briefing documents for departments. Grade 12 / Matric (Event Management or Hospitality qualification is an advantage) 13 years experience in event planning or coordination Drivers license and ability to travel to event sites Proficiency in MS Office (especially Word, Excel, and basic scheduling tools) Ability to work on weekends and holidays as required Excellent organizational and coordination skills Strong interpersonal and communication abilities Able to work under pressure and meet tight deadlines Customer service oriented and detail-focused Comfortable working in both office and on-site event environments Ability to lead teams across departments

Location: Gauteng, Gauteng, ZA

Posted Date: 7/3/2025