Office & Team Operations Coordinator – Creative Design Studio | Duomo, Milan

Social network you want to login/join with: col-narrow-left Client: Location: Job Category: Other - EU work permit required: Yes col-narrow-right Job Reference: 900336681676806553633713 Job Views: 3 Posted: 24.06.2025 Expiry Date: 08.08.2025 col-wide Job Description: Contract Type: 1-year temporary contract with Randstad Italia (outsourcing partner), with potential for extension or long-term opportunities ️Fluency in Italian and English required – Basic knowledge of Chinese strongly preferred The Opportunity Randstad Italia is hiring a Team Assistant on behalf of an international design and innovation center based in central Milan. This role offers the chance to work in a multicultural, creative environment where you’ll support day-to-day office operations and provide organizational and logistical assistance to a dynamic international team. Key Responsibilities Office Management Manage supplies (stationery, snacks, drinks) and place orders when needed Prepare meeting rooms, organize coffee breaks, and welcome guests Handle front-desk duties: visitor registration, restaurant bookings, food orders, hotel suggestions Monitor deliveries and manage shipping documentation Process and verify expense reports Manage small purchases and magazine subscriptions via internal systems Track and update internal access permissions Team Support Organize meetings, both internal and cross-functional Coordinate team-building events, year-end gatherings, and office celebrations Support planning of external events and exhibitions Assist with travel arrangements (visas, flights, accommodation) Support onboarding of new employees (SIM cards, phone setup, app installations) Help team members navigate internal tools and resolve minor operational issues Manage NDA preparation and documentation for suppliers Your Profile Previous experience in team support or administrative roles, ideally in international or creative environments Excellent organizational skills and attention to detail Proficiency with office management tools and digital systems Strong interpersonal and communication skills Fluent in Italian and English (Chinese is a plus) Team player with a proactive and adaptable mindset Comfortable working in a fast-paced, multicultural environment ? Apply now and become part of a forward-thinking team shaping future design experiences. This position is managed by Randstad Italia on behalf of our client. J-18808-Ljbffr

Location: provincia-di-pavia, IT

Posted Date: 6/28/2025