Operations Assistant

Job Description Job Description Role Summary The Short-Term Expeditor & Operations Administrator bridges short-term production execution with front-office coordination. This role supports the Business Unit Lead in turning forecasts into action by identifying blockers, coordinating cross-functional follow-ups, and maintaining key trackers and documents. The ideal candidate is resourceful, proactive, and capable of juggling administrative responsibilities while engaging in short-term production and scheduling conversations. This is a hands-on role designed for someone with exposure to operations or supply chain who is ready to take ownership of execution tracking. Key Responsibilities Short-Term Forecast & Execution Support - Translate weekly production and shipment forecasts into action checklists (materials, approvals, labor, documents). - Track progress of batch releases and fulfillment timelines using operational dashboards. - Coordinate with Planning, QA, Production, and Warehouse to ensure all inputs are in place to meet weekly targets. - Identify and flag risks early (e.g., material delays, missing COAs, unstaffed lines) and help drive resolution. - Own the short-term “Expedite Board” (e.g., Monday.com or Excel) and ensure it’s accurate and up to date daily. Administrative & Front Office Responsibilities - Prepare and distribute daily/weekly readiness summaries for the Director of Operations and production teams. - Maintain communication logs, follow-up notes, and meeting action items for daily operations standups. Required Skills & Qualifications - 2–3 years experience in operations coordination, supply chain support, or production administration (cosmetics, pharma, or CPG industries a plus). - Comfortable coordinating between multiple departments with urgency and professionalism. - Proficient in Microsoft Excel and collaborative tools like Monday.com, Google Drive, or ERP systems. - Highly organized and capable of managing multiple priorities in a fast-paced environment. - Strong written and verbal communication skills in both English and Spanish. Company Description Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities. Company Description Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Location: Torrance, CA, US

Posted Date: 6/27/2025