Administrative Associate - 3

On-Board Services is hiring a Administrative Associate in San Diego , CA! For immediate consideration please send your resume to resumes@onboardusa.com Subject Line: Position Title and State you are Located. About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k. Position Details: Position Type: Contract Job Location: San Diego, CA Benefits: 401K, Dental insurance, Medical Insurance, Vision Insurance Compensation: $31.52 Overview/Requirements: • Provides project tracking, planning, documentation, and analytical support in the development of strategies, assessments and analysis of program elements, metrics and reports for management and supervision • Helps to evaluate success of special projects and makes recommendations for improvement • Ensures multiple work assignments are completed on time, gathering and compiling information from various stakeholders, and providing detailed status reports and accurate project status assessments as required • Review and processes as builts submitted by field employees for GIS implementation • Uploads as builts and appropriate documentation in SAP • Submits permit requests, processes permit information in SAP, and tracks permits status • Review and processes timekeeping documents, timesheets submitted by field employees and entry of information into the MyTime application • Reviews and processes expense reports turned in by represented and non-represented employees • Processes and coordinates travel coordination with represented employees • Processes vacation requests submitted by field employees, tracking of vacation, and enters them into MyTime • Reviews and processes changes for field employees in the ARCOS system • Responsible for ordering office supplies • Reviews and processes DVIR’s submitted by field employees to ensure compliance • Reviews and supports gas operations record retention documents to ensure compliance • Performs other duties as required Qualifications A high school diploma and 2 years admin experience is required. College courses or vocational training desired. Demonstrated knowledge of MS Word, Excel, and Outlook required. Must have excellent organization and time management skills, able to handle compliance paperwork/filing. Excellent oral and written skills, experience tracking time and costs. Apply Today! www.onboardusa.com On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.” On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics. JD 25-03985

Location: San Diego, CA, US

Posted Date: 5/3/2025