Admin & Facilities Executive - Temporary Contract / 3 days work week

The Admin & Facilities Executive shall handle the office renovation and reinstatement works and ensure the day-to-day smooth operation of a building infrastructure through administrative support, including procurement, negotiation, contractor liaison, and documentation, as well as coordination of staff and office equipment during relocation. Responsibilities: Prepare the costing and proposal for the renovation & reinstatement of the office. Manage contractors for major and minor works during the renovation & reinstatement. Collaborate with stakeholders during the renovation and reinstatement to ensure smooth operations. Handle all pantry procurement and gifts for employees. Plan company events and prepare monthly employee birthday vouchers. Manage the cleaning hygiene vendor and monitor the services provided. Provide administrative support to the event planning and management team. Oversee office maintenance, including courier service and office assets tracking. Manage corporate calls and sort and distribute incoming correspondence, including mail. Responsible for office administration such as printing staff name cards, staff passes, door access cards, and general administrative support for staff onboarding and offboarding requests. Manage the Admin / Facilities helpdesk via Workday. Requirements: Must have experience in renovation & reinstatement of the office. At least 2 years of relevant experience in a similar role, administration, or facility management. Meticulous and well-organized to ensure administrative accuracy. Good team player with a positive and can-do attitude. Good interpersonal and communication skills. Self-driven, able to multitask with good time management. Benefits: Paid Annual Leave Entitlement Family Care Leave Enhanced Sick Leave Training Opportunity Flexi Benefits EAP - Employee Assistance Program to assist employees with personal and work-related problems that may impact their work, health, mental, and emotional wellbeing. Employee Share Purchase Plan Comprehensive Medical Insurance Coverage inclusive of Dental Attractive Welcome Pack for New Hires *Please note that due to the length of the position, applicable benefits will be pro-rated accordingly. J-18808-Ljbffr

Location: Central, SG

Posted Date: 5/1/2025