Administrative/Office Assistant

COMPANY: Foundation POSITION: Administrative/Office Assistant LOCATION: West Palm Beach, FL (in office 5 days per week) HOURS: 9:00AM - 5:00PM in office with flexibility and availability outside of work hours as needed COMPENSATION: $120K DOE with Excellent Benefits BACHELOR'S DEGREE: Required Our client, a family office, is looking to hire an Administrative Assistant to join their team. This person will play a critical role in supporting the office's daily operations, managing schedules, coordinating meetings, and as well as ordering supplies. The ideal candidate is an organized, proactive, and adaptable team player with a positive attitude. Responsibilities of the Administrative/Office Assistant: Team Support: -Provide administrative support to the team with calendar management and scheduling meetings -Management of ad-hoc projects as needed e.g. conference logistics Office Management: -Assist with catering requests, as needed -Distribution of mail and deliveries and booking outgoing packages -Close working relationship with building management -Manage ordering (and as needed, pick up) of food, cleaning, catering, and stationery supplies -General office work, i.e. printing, scanning, binding, etc. Meeting/Reception Support: -Working with building for visitor access Requirements of the Administrative/Office Assistant: -Bachelor's degree preferred -5-10 years admin experience working with UHNW is a plus Experience in private aircraft scheduling a PLUS -Excellent timekeeping and punctuality -Proficiency with Microsoft Office - Outlook, Excel, Word, PowerPoint -Strong team player -Adaptable -Punctual and reliable -Excellent communication skills -Experience interacting with high-level guests with poise, grace, and positivity -Extremely high attention to detail in all aspects -Verification of identity, education, prior employment, and references may be required.

Location: West Palm Beach, Florida, US

Posted Date: 7/19/2025